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RVIBS Data Privacy Policy

How RVIBS protect the privacy and confidentiality of student data

RVIBS Data Privacy Policy

At the Rift Valley Institute of Business Studies (RVIBS), we are committed to protecting the privacy and confidentiality of student data. This Privacy Policy outlines how we collect, use, and safeguard the personal information of our students in accordance with applicable data protection laws in Kenya.

Information We Collect
1. Personal Information

  • Full name
  • Contact details (address, phone number, email)
  • Date of birth
  • National ID or passport number/birth certificate number
  • County of residence

 2. Academic Information

  • Course enrollment
  • Academic performance records
  • Attendance records

3. Financial Information

  • Tuition and fee payment details

How We Use Student Data

1. Academic and Administrative Purposes

  • Course registration and enrollment
  • Academic performance tracking
  • Attendance monitoring
  • Administration of scholarships or financial aid

2. Communication

Sending important updates, announcements, and relevant information via email or SMS.

3. Internal Research and Reporting

Aggregated and anonymized data may be used for institutional research and reporting purposes.

Data Security Measures

a. Access Controls

Limited access to student data granted only to authorized personnel.

b. Storage Security

Data stored on secure servers with access restricted to authorized personnel.

c. Data Retention

Student data will be retained for the duration necessary for the purposes outlined in this policy and as required by applicable laws. Once the retention period expires, data will be securely deleted.

d. Data Subject’s Rights

  1. Right to Access – you can ask for the information we have in relation to you.
  2. Right to be Forgotten – You can request that we delete any data that we have concerning you
  3. Right to Data Portability – You can ask that we provide you with data you had previously provided to us.
  4. Right to Rectification – You have the right to ask that we correct any of your data that you believe is incorrect.
  5. Right to object to Direct Marketing – You have the right to ask RVIBS to stop sending you marketing communication

e. Complaints and Contact

For any concerns or complaints regarding the handling of personal data, please contact our Communication Desk at:

Phone: 0715 111 101

f. Updates to the Privacy Policy

This Privacy Policy may be updated periodically. Students will be notified of any changes, and the latest version will be available on our official website.

By enrolling at RVIBS, students acknowledge and consent to the terms outlined in this Privacy Policy.